Vendor Information

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All vendors that wish to do business with the City of Newton must complete a vendor package.  A completed vendor package must be provided before purchase orders or voucher checks may be issued.

Insurance requirements for all contractors performing work for the City of Newton include:

  • The Contractor shall not commence work until he has obtained all insurance required, and such insurance has been approved by the Owner, nor shall the Contractor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been obtained.
    • a. The Contractor shall provide and maintain or insure during the life of this contract Workmen’s Compensation Insurance for all employees employed at the site of the project under his contract or subcontracts in an amount meeting the statutory requirements of the State of North Carolina.
    • b. The Contractor shall provide and maintain during the life of this contract Automobile Bodily Injury and Property Damage Liability covering all owned, non-owned and hired automobiles for limits of not less than $1,000,000 bodily injury each person, each accident and $1,000,000 property damage, or $1,000,000 combined single limit - Bodily injury and property damage combined.
    • c. The Contractor shall provide and maintain during the life of this contract Comprehensive General Liability. Bodily Injury and Property Damage Liability shall protect the contractor and any subcontractor performing work under this contract from claims of bodily injury or property damage which arise from operations of this contract whether such operations are performed by the contractor, any subcontractor or anyone directly or indirectly employed by either. The amounts of such insurance shall not be less than $1,000,000 bodily injury each occurrence/aggregate and $1,000,000 property damage each occurrence/aggregate or $1,000,000 bodily injury and property damage combined single limits each occurrence/aggregate. This insurance shall include coverage for products/completed operations, personal injury liability and contractual liability assumed under the indemnity provision of this contract and broad form property damage, explosion, collapse and underground utility damage (XC&U); stating if policy is written on a claims made or occurrence basis.
    • d. The Contractor shall furnish such additional insurance as may be required by statutory requirements of the State of North Carolina.
    • e. Each Certificate of Insurance shall bear the provision that the policy cannot be canceled, reduced in amount or coverage eliminated in less than thirty (30) days after mailing written notice to the insured and the Owner of such alteration or cancellation, sent by registered mail.
    • f. The Contractor shall furnish the Owner with satisfactory proof of coverage of the insurance required before written approval is granted by the Owner.
    • g. Faxed copy of Certificate of Insurance will be accepted only in emergency situations but, an original copy must be received within five (5) working days from the insurer.
    • h. Additional Insured shall be listed as the City of Newton. Do not list an individuals name in that portion of the certificate.

Additional documentation that may be required by the City of Newton is available here. If you have any questions, please contact the Purchasing Department at 828-695-4328.